EI Background Record Check (BRC) Policy Statement

DPH Updates: EI Background Record Check (BRC) Policy Statement

 Please see the attached EEC/EI BRC Policy Statement that has been shared with the EEC Regional Staff and will be shared with local child care programs. Remember, it is DPH’s policy that EI staff and Specialty Service Providers conduct their work with children in the natural setting of the child. Many families request that EI services be delivered in their children’s early education and care programs.

It is the joint policy of EEC and DPH that EI staff and Specialty Service Providers are not required to undergo an EEC Background Record Check (EEC run CORI, DCF, SORI, and fingerprint checks) because EI staff do not have the potential for unsupervised contact with children. Instead, EI staff and Specialty Service Providers must undergo background record checks as specified in the Early Intervention Operational Standards (CORI and SORI) and as contractually required.

In working collaboratively with families and early education and care programs, and in the sharing  information regarding the child’s IFSP outcomes, keep the following key points in mind:

  • The family has the right to choose if they want to have information released, what information, and to whom by providing consent.
  • DPH does not require a signature on progress notes.

Clear expectations regarding the role of the EI staff, family and early education and care provider should be discussed to ensure positive outcomes for infants and toddlers and their families.  Please share the policy statement with appropriate staff within your programs.

 

Background Record Checks

POLICY STATEMENT: Background Record Checks of Early Intervention Employees and Specialty Service Providers in Early Education and Care Settings

DATE ISSUED: October 30, 2015

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Early Intervention (EI) in Massachusetts is a statewide, integrated, developmental service available to families of children between birth and three years of age overseen by the Department of Public Health (DPH). It is DPH’s policy that EI staff and Specialty Service Providers conduct their work with children in the natural setting of the child. Many families request that EI services be delivered in their children’s early education and care programs. Working with children in early education and care settings requires the active participation of families, early childhood educators and early intervention specialists. The overall goal of EI is to support children in being fully active participants in all environments with the various important adults in their lives. All EI work that occurs in programs licensed, approved, or funded by the Department of Early Education and Care (EEC) should take place in the classroom or under the constant supervision of an individual who has cleared EEC’s Background Record Checks (BRCs).

EEC’s statutory and regulatory requirements1 necessitate that all individuals who have the potential for unsupervised contact with children in EEC licensed, approved, or funded programs undergo background record checks. An individual has the potential for unsupervised contact with children if there is a reasonable likelihood of contact with children without the presence of a person who has already undergone a BRC. If an individual has the potential for unsupervised contact with children, then that person must undergo a full EEC BRC, which includes a check of the Massachusetts Criminal Offender Record Information (CORI), a review for abuse or neglect findings with the Department of Children and Families (DCF), a Sex Offender Registry Information check (SORI), and a fingerprint-based check of state and national criminal history databases (fingerprint).

It is the joint policy of EEC and DPH that EI staff and Specialty Service Providers are not required to undergo an EEC Background Record Check (EEC run CORI, DCF, SORI, and fingerprint checks) because EI staff do not have the potential for unsupervised contact with children. Instead, EI staff and Specialty Service Providers must undergo background record checks as specified in the Early Intervention Operational Standards (CORI and SORI) and as contractually required.

EEC licensed, approved, or funded programs are reminded that they are prohibited from leaving EI staff alone with children because such individuals have not received a BRC through EEC.

Any questions about this policy should be directed to EEC’s BRC Unit at (617) 988-7841 or at eec.brc@massmail.state.ma.us.