Transition Survey System (TSS) FAQ’s
1. What should be entered into the TSS if a family initially consents to a school referral, then later in the process decides not to continue with the Part B transition process and the convening of a TPC with the schools?
The program should go back into the TSS record for this child and select the Opt Out option. The TSS will automatically delete all LEA referral data from the TSS database. However, since an LEA referral did occur both the local LEA and DESE will have a record of referral for this child.
2. If we receive a late referral, do not develop an IFSP, but recommend a school referral and the parent chooses to contact school system directly is that considered an LEA referral? Do we need to enter this information into the TSS Application?
The Federal definition of a late referral is a child whose IFSP is signed at 33 months or later. For a child whose IFSP is signed at 32 months or sooner federal timeline requirements still need to be met (9 months – 90 days for LEA referral and SEA notification by 90 days). Yes, the program should enter the recommended referral into the TSS if parental consent is obtained. The TSS does allow and we do expect providers to input late referrals referred to an LEA even if the child does not have an IFSP. So, yes, they should enter it into the TSS. This is considered an LEA referral because the program did recommend the referral to the parent. Who makes the referral is not a consideration. The program should enter the date according to what the family tells the program regarding when they will make that phone call.
3. If we have a family that no shows the TPC meeting because we recently lost touch with them but have not discharged the in EIIS, should we complete the TSS TPC form right away or should we wait? If we do not locate the family and no TPC occurs, should we complete the TSS TPC form saying we were unable to locate family when we do the EIIS discharge form?
The program should follow their normal protocol in trying to locate families documenting their efforts in the child’s record, and complete the TSS TPC form stating they were unable to locate the family when they do the EIIS discharge. There is no time constraint in getting the completed TPC question to DPH, completing it at the time of discharge is fine.
4. If an initial IFSP is developed with a family of a child who is 32 months, but the first service does not occur until the child is 33 months of age; the program meets the Service Timeliness compliancy timeframe because services occur within 30 days of the IFSP signature but does not meet the LEA Referral or TPC compliancy because the discussion of the LEA referral occurs at the first home visit after the IFSP meeting.
The Federal definition of a late referral is a child whose IFSP is signed at 33 months or later. For a child whose IFSP is signed at 32 months or sooner federal timeline requirements still need to be met (9 months – 90 days for LEA referral and SEA notification by 90 days).
Programs should not let data requirements supersede appropriate clinical practice. For children referred at 30 months or older, and are presumed to be “potentially eligible” for Part B services, programs should have the discussion with family regarding the LEA referral as soon as possible. This may be at intake/first visit; at the time of the evaluation/assessment once eligibility is determined; or at the IFSP signature/meeting if clinically appropriate. Once provided with the information the family may choose to wait until a later time before making the referral to the LEA, in this case, the program should document “family choice” as the reason for the late LEA notification or TPC.